- Notes in a phone
- Receipts in SAP Concur
- Trip docs in Teamworks
- Staff texts and emails
- Hard to find when it matters
Coach documentation, organized before it becomes urgent
CoachShield
Mobile record capture, web-based record review, and documentation packets that help coaches keep a clear timeline of athlete, staff, meal, travel, culture, and support records.
What changes with CoachShield
From scattered proof to one organized record.
- One record timeline
- Attached photos and files
- Matched meal and travel evidence
- Witnesses and acknowledgments
- Export-ready documentation packet
Example packet request
“Show every record and source that supports how we handled team meals on the road.”
How it works
One system for quick capture and formal review.
Capture the moment
Use the mobile app view to start a student-athlete or support-staff record with the minimum details needed to preserve context.
Finish on web
Open mobile drafts in Records Workspace, complete formal notes, attach files, and decide whether an acknowledgment should be sent.
Build a packet
Describe the issue or manually choose who, what, and when CoachShield should search, then review matched records and evidence before export.
Plans and pricing
Pick the level that matches how your staff documents.
Basic / Solo
$19/mo
or $180/year- Private coach records
- Manual record context
- Notes, uploads, witnesses, time and location
- Timeline builder
- Single-record PDF exports
Team / Pro
$99/mo
per team account or $999/year- 3-5 staff users
- Staff permissions and role-based access
- AI-suggested record context and summaries
- Google Drive evidence source
- SAP Concur report upload for matching
Enterprise Plus
$15k-$30k/year
for universities and multi-department operations
* Annual and multi-year institutional contracts available with locked pricing and implementation support.
- Everything in Team / Pro
- SAP Concur workflows
- Teamworks travel and CARA workflows
- Advanced AI and evidence matching
- Configurable exports, admin controls, and API access
Built for sensitive records
Private by default, organized when review is needed.
CoachShield is designed around scoped staff access, audit history, draft-to-final record flow, and packet review before anything is sent outside the program.
Head Coach controlled staff access
Drafts separated from finalized records
Evidence review before packet export
Support templates for proactive documentation
Common questions
What coaches and departments usually ask first.
What is the difference between the mobile app and the web workspace?
The mobile app is for quick capture in the moment: notes, media, audio, GPS, witnesses, and meal evidence. The web workspace is where records are finished, reviewed, exported, and pulled into documentation packets.
What does CoachShield actually save?
CoachShield saves structured records with who the record is about, record context, notes, timestamps, witnesses, attached files or media, support staff workflow fields, and evidence-source matches when available.
Can assistant coaches or support staff use it?
Yes. Team / Pro and Enterprise Plus support staff permissions so Head Coaches can control who can view, create, or complete records inside the program workspace.
What types of concerns can CoachShield help document?
CoachShield can help organize support for concerns involving meals, travel, playing time, communication, injury follow-up, staff coordination, culture, academics, parent contact, and policy documentation.
How do Google Drive, SAP Concur, and Teamworks fit in?
Google Drive can act as an indexed evidence source. Team / Pro can use uploaded SAP Concur and Teamworks exports for matching during packet building. Enterprise Plus can add approved live integrations and configurable evidence workflows.
Can documentation packets be customized?
Yes. Coaches can choose the records, date range, evidence sources, attachments, template entries, and saved supporting documents they want included before generating a packet.